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You used to be our employee or our client

In this section we set out information which is particularly relevant to people who used to be our employee or who used to be our client.  The fact that you are no longer our client or our employee does not mean that we no longer hold or process any of your personal data.

People who used to be our client

As we will have explained in our terms of business, we keep client files for a period of time after the end of the relationship.  The length of time varies depending on the documents held and the nature of the matter, but we will retain all hard and electronic files for at least 6 years after we consider them to be closed.  We will keep some documents including client verification documents, deeds or documents relating to certain types of transactions (e.g. property purchases) for longer.  Such files may contain personal data.  Our retention policy contains more detail about retention periods and is available upon request.

You should also please read the sections for Clients and Prospective Clients.  These explain in more detail how we used your information when you were a client.  Where any of these purposes still exist beyond the end of the client-lawyer relationship, we will continue to process those types of personal data in relation to those purposes on the lawful basis/bases for processing given (including the basis of legitimate interest) until the end of the retention period.

People who used to be our employee

We collected and processed various categories of data about you because you were our employee.  We will retain any of this personal data which we need to retain for employment, regulatory and tax purposes for a period of at least 6 years.

We have set out information which is particularly relevant to people who are our employees in a separate notice.  The separate notice for employees sets out the type of information we hold about employees and the purposes for, and legal bases on, which we process it.  If you used to be our employee, and you’d like to see this notice, please let us know and we will send it to you.

Where any of the purposes for which we used to process your data when you were an employee still exist now that the employment relationship between us has ended, we will continue to process those types of personal data in relation to those purposes on the lawful basis/bases for processing including the basis of legitimate interest until the end of the retention period.